Terms & Conditions

Company & Contract Acceptance

1.1 A & K Architectural Services Limited trading as A & K Architectural services is a company registered in England under registration number 8953942 and who’s registered office is at 20 Crockwell Street, Bodmin, PL31 2DS and trading address is at Office B108 Victoria Beacon Place, Station Approach, Victoria, PL26 8LG

1.2 References within this document to A & K Architectural services as a business include ‘we’, ‘our’ and ‘us’

1.3 Written acceptance of our quotation via post or electronic mail forms contract between you the client and us which accepts in full the terms
and conditions herby listed which are available on our website and on request during office hours. Our quotes are valid for 30 days

1.4 The contract is personal to us with all works to be carried out by A & K Architectural Services unless otherwise stated or agreed prior to instruction of any third-party company.

1.5 Services listed within ‘Schedule of Fees for outside services’ are works that require third party services. Any fees stated are advisory only and will be confirmed if requested at required procurement time to you the client before instruction to the third party company is made.

Company Commitment

2.1 A & K Architectural Services shall exercise reasonable skill, care and diligence in commencing and completing services that have been accepted in writing by our clients.

2.2 We shall advice on the progress of a project within reasonable time frames and notify of any issue that may significantly affect the delivery, cost or quality of the project when brought to our attention

2.3 We shall collaborate with third party companies as required (and in accordance with 1.5) to obtain information required for the project and pass any documentation obtained onto the client on settlement of the associated fees.

2.4 With regard to projects requiring local authority approval in the form of planning permission we will not make material alterations to the approved design without the consent of the client, except in the case of an emergency.

2.5 We have the right to publish photographs of the project and the Client shall offer reasonable access to the project for this purpose for 2 years after practical completion of the construction works

2.6 We reserve the right to review the quoted costs for services if the client instructs additional works or if the brief described within the initial quotation is deviated from on the basis of reimbursement for additional time expended plus any expenses incurred.

2.7 We reserve the right to charge for further meetings if required during the design process on there basis of reimbursement for additional time expended plus any expenses incurred. Guidance on these fees can be found below (5.7)

Client Commitment

3.1 The client shall advice of the requirements sought as a result of the development and any changes required during the design phase

3.2 The Client will provide, free of charge to us any information in his/her possession or of which is reasonably obtainable any documentation
that would benefit the project

3.3 The client will give written approval of drawings and documentation before their submission to local authorities or third party companies and give decisions to assist the performance of services

3.4 The client acknowledges that we will advise to best of our knowledge at the time of delivering services and with the information made available to us as to whether a proposed development requires planning permission based on the General Permitted Development Order 2015 and accepts that A & K Architectural Services takes no responsibility for this advice without formal enquiries being made to the local authority.

3.5 It is the clients responsibility to make us aware and ensure themselves that any relevant development approvals are in place inline with their deeds or planning conditions on the existing building or land. Including but not exhaustive of ‘right of ways’ (shared drives), Developer restrictions, S106 conditions, South West Water Approvals etc…

3.6 The client acknowledges that although we use our best endeavours to prepare a design solution the in our opinion has a good chance of obtaining approval we will not guarantee local authority approval will be granted nor can we guarantee the time scales of an application.

3.7 If subsequent to making a planning application we are instructed by the local authority to make amendments to the design that results in either modified drawings or submission of a new application further design work will be subject to the payment of additional fees that will be calculated based on our hourly rates as specified in 5.7

3.8 The client acknowledges that A & K Architectural Services does not warrant the competence, performance, work, services, products or solvency of any other persons that may be instructed during the project


5.1 The fees and terms set out within the quotation will be involved due on receipt, A & K Architectural Services reserve the right to suspend services if payment is not made promptly within 14 days of invoice.

5.2 Deposits required are detailed on our quotations and you will be invoiced on formal acceptance (see 1.3)

5.3 The balance of fees for each phase will be due at completion of drawings and documentation and prior to submission of application – We
reserve the right to delay the submission of an application until payment has been made

5.4 We will invoice for third-party involvement of the project and reserve the right to include an appropriate administration fee for sourcing the information.

5.5 If further design works have been necessary as set out in 2.6 these will be invoiced prior to submission where possible and at our discretion in all other instances.

5.6 All other disbursements including attendance at additional meetings etc will be invoiced as separate items

5.7 Any additional meetings, design works or consultations are charged at £60-00 per hour (inc VAT) in 1/4 hour increments to include travel
time plus mileage expenses where applicable @ HMRC rates

5.8 The quotation is inclusive of VAT where applicable which will be itemised separately and added to each invoice at the current rate in force

5.9 We understand and will exercise our statuary right to claim interest and compensation for debt recovery costs the the UK late pay
legislation if we are not paid according to our agreed terms of business. Any legal costs incurred whilst pursuing a debt will also be payable by the debtor
5.10 Printing/Plotting Fees (further to quoted allowance)

A1 – £3
A2 – £3
A3 – £2.50
A4 – £0.50
Plus postage where required


6.1 A & K Architectural Services shall own the copyright to all drawings and documentation produced in performing the services and we assert our moral right to be identifies as the author of such work

6.2 On the proviso that all fees are settled the client shall have a license to copy, use and allow other persons providing services to the project to copy and use hard and soft copies (excluding DWG or similar digital files) of all drawings and documentation produced.

6.3 No drawing or document produced by A & K Architectural Services maybe submitted to a local authority or any institution with expressed written consent but us.

Liability & Insurance

7.1 A & K Architectural Services Ltd Are committed to offering a high standard of services to our clients however if you are dissatisfied you must register this by letter posted to our offices within 30 days

7.2 Our maximum liability of any claim shall not exceed our quoted fee sum for the services offered and accepted. This is limited to A & K Architectural Services Ltd fees only

7.3 A & K Architectural Services Ltd hold Professional indemnity insurance to the value of £1,000,000-00

Right to Cancel

8.1 Either the client or A & K Architectural Services has the right to cancel the contract before works have commenced at no cost

8.2 Should the client wish to cancel once services have commenced they will be invoiced for the time and expenses spend up until the day of cancellation.

8.3 Cancellation must be done in writing (post or electronic mail) and will terminate the contract on the day we receive the correspondence